||April 07, 2021
The Administrative Assistant will report to the Senior Vice President and Treasurer and will perform advanced, diversified, and confidential administrative duties. These duties require broad and comprehensive experience, a high level of interpersonal and planning skills an ability to anticipate, and a knowledge of organizational practices. Candidates will enjoy working in an energetic and fast-paced environment, combining an ability to anticipate needs, prioritize, and work independently with strong attention to detail and a can-do positive attitude. Candidates will possess strong verbal and written communication skills, an ability to multi-task seamlessly, and strong decision-making ability. In this role, you will have daily interaction with employees at all levels both inside and outside the Company and require a high degree of professionalism and business presence.
Specific Responsibilities Include, but not limited to: Managing a complex schedule, anticipating needs, resolving issues, and interacting positively with all involved. Acting as the face of the group greeting visitors of all levels and resolving issues. Exercising extensive calendar management for leaders and resolving aggressive scheduling demands Acting as a guide and information source on procedures, processes, and practices. Anticipating business needs and priorities, using strong interpersonal skills, planning and problem solving. Building strong rapport with peers across the organization to increase effectiveness and solve problems smoothly Assisting with documents and plans using MS Office (Outlook, Word, Excel, and Powerpoint) including drafting and/or proofreading Scheduling and managing larger events and meetings, using good rapport and thinking ahead on needs and timelines. Coordinating details of event planning and logistics including meetings, A/V conferencing set-up, conference rooms, presentation and materials preparation, agenda and speaker tracking, venue layouts,etc Completing and reconciling vouchers and expense reports in a high quality and timely way. Gathering, compiling, and reporting information relevant to leader's area of responsibility.Suggesting and creating organizing systems Assisting in development, implementing and monitoring internal business systems and procedures e.g. onboarding new members, managing planning Ordering office supplies, coordinating facilities requirements, and preparing certain reports. Organizing domestic and international travel arrangements which includes flight reservations, hotels, etc. Handling confidential personal and business information effectively. Keeping tabs and ensures timely completion of a high volume of daily events and requests. Actively contributing to a positive group atmosphere
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