Accounts Payable Specialist

Description:

Location: Euless, Texas

Status: Part Time



As our Accounts Payable Specialist, you’ll own the full accounts payable process, from setting up new

vendors to getting them paid accurately and on time. You’ll handle a steady volume of invoices for our

restaurants and corporate office, keep our vendor records clean, and play a key part in month-end

close. This role works closely with the Controller and is a great fit for someone who takes pride in

accuracy and likes keeping things organized.

What You’ll Do

Invoice Processing & Payments

• Enter invoices and check requests into our paperless AP system, confirming each one has proper

approval before it moves forward.

• Code invoices to the correct general ledger accounts and locations, in line with budget.

• Manage the payment cycle: export approved invoices to the accounting system, print and mail

checks, and upload vendor ACH payments to the bank.

Vendor Management

• Set up new vendors, including collecting W-9s, determining 1099 status, and entering direct

deposit details.

• Keep the vendor database accurate and up to date.

• Reconcile vendor statements, research discrepancies using purchase records and receipts, and

work with vendors and internal teams to resolve them.

• Respond to vendor questions about invoices and payment status.

Month-End Close & Reporting

• Assist with month-end AP accruals and support the monthly and year-end close.

Support annual 1099 preparation.

• Audit employee expense reports for accuracy and policy compliance.

• Prepare AP reports as requested by the Controller.

Records & Systems

• Maintain organized digital files and documentation for all AP activity.

• Keep the paperless AP system in sync with the accounting software.

What You Bring

Required

• High school diploma or equivalent.

• 1–2 years of accounts payable experience.

• Strong Excel skills (sorting, filtering, lookups, and basic formulas) and working knowledge of Word

and Outlook.

• Excellent attention to detail and strong organizational skills.

• Ability to manage a high volume of invoices and meet deadlines with minimal supervision.

• Clear, professional communication with vendors and coworkers, and a team-player mindset.

Preferred

• Experience with Microsoft Dynamics 365 Business Central.

• Experience with a paperless or automated AP system.

• Accounting experience in a restaurant, franchise, or multi-location business.

• Coursework or an associate’s degree in accounting or business.

Why Join Pilot Companies

• Compensation: Competitive pay with room to grow.

• Benefits: Health, dental, and vision coverage, plus paid time off.

• Schedule: A stable Monday–Friday day shift with no nights or weekends.

• Growth: Opportunities to advance as our company continues to grow.

• Team: Work side by side with the Controller and a close-knit corporate team

Apply

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=a9f154f7-302d-41b2-a660-d049e55c4201&jobId=608469