Sr Accounts Payable Specialist

Description:

As Sr Accounts Payable Specialist, you will be responsible for the accurate and
timely completion of various financial processes at a high level of
responsibility and confidentially with minimal supervision. This involves
reviewing various month end journal entries and documentation for accuracy in
order to support the timely closing of month end and to facilitate the timely
flow of information with the department. This position will also lead projects
and interact with various departments or individuals within and outside of the
company.

This role is hybrid: 3 weeks each month on-site Monday- Thursday, Fridays are
remote and one remote week.

Essential Job Functions (Employees must be able to perform the essential
functions of this position satisfactorily. The requirements listed below are
representative of the duties, knowledge, skills, and/or abilities required. If
requested, reasonable accommodation may be made to enable employees with
disabilities to perform the essential functions.)

* Review weekly check run for validity of sales and use taxes, signatures,
addresses, terms and process mailing of checks. Verify and review of checks
and match to invoice back-up and sign off.
* Assists with all travel and entertainment systems: trouble shoots any
problems or questions by all levels of employees; train new users on WORKS
System; assist all departments with the online expense reporting.
* Reconciles all purchasing card and R&R (Rewards/Recognition) card statements.
Verifies and reviews all charges for compliance with established policies and
guidelines. Address issues identified outside of established policies if
necessary.
* Review invoices for accurate sales and/or use tax for self-assessment;
calculate tax. Maintain spreadsheets for self-assessment and overpayments of
sales and use taxes. Act as liaison between accounting department and the tax
department and provide support for all requests.
* Communicate with vendors and employees daily for Lands' End. This includes
researching invoices, payment history or payment status, or any inquiries.
* On a back-up basis, administer software processing of information for
physical weekly check generation. Physically monitor generation of A/P check
and check back-up for entire company.
* Make decisions which impact financial reporting regarding payment or
withholding of payments to vendors.
* Responsible for accurately processing the monthly sales & use tax
invoice/payments due to individual states. Reviewing the required detail for
mailing; along with verified mailing paperwork.
* Responsible for issuing 1099 reporting for federal and state government and
independent contractors at year-end.
* Provide documentation to Treasury for payment of ACH/Wire transfer vendors;
with audit approved forms for new and existing vendors. Post all wire
transfer payments and Canadian payments into accounts payable system. Files
Canadian GST (Goods & Service Tax) returns monthly.
* Responsible for leading all journal entries through date exchange into the
general ledger system.
* Responsible for accurately processing LE Media vendor payments in a timely
manner. Clear understanding of catalog printing processes is required to
identify and analyze catalog expenses for proper sub-ledger coding. Maintain
daily control of LE Media accounts payable system including verifying daily
balance, running system reports, processing voids and intercompany reporting.
* Responsible for the set up and maintenance of expense tracking sub-ledgers.
* Responsible for invoicing Weber grill and collect payments; prepare monthly
Sarbanes schedule.
* Request and maintain Certificate of Insurance for Lands' End purchasing
vendors (US & Foreign) monthly.
* Maintain a variety of Excel spreadsheets and reconcile to general ledger at
month end.
* Provide support and back-up for staff accountants as required.
* Must follow all safe work practices, escalate unsafe conditions and report
incidents.

Essential Skills

* Associates degree in the field of accounting or finance or equivalent
experience.
* Ability to perform at a skilled level of accuracy with confidential
information.
* Ability to perform with a high degree of initiative and creativity, strong
organizational and problem-solving skills, team player, self-motivation, and
ability to work independently.
* Proven follow-through with regards to communication, both professionally and
diplomatically and listening skills.
* Ability to make decisions which may have financial impact on the company.
* Strong understanding of, and support for, the Lands' End company values.
* Proactive, positive attitude, and flexible to adjust to changing priorities
and scheduled hours, to adapt to the business needs.
* Proficient use of utilize Lands' End mainframe and PC systems (Outlook,
Public Folders, Mobius/VDR/Ddrint, CICS, WORKS (Employee), GEAC (Accounts
Payable & General Ledger), Excel, and Word) efficiently in tasks completion.
* Demonstrate project management skills to include planning, developing,
facilitating, implementing, and report results.
* Ability to adhere to Lands’ End Attendance program.

ESSENTIAL PHYSICAL REQUIREMENTS

* CONSTANT SITTING

* FREQUENT FINE FINGER MANIPULATION

* OCCASIONAL STANDING/WALKING, LIFTING TO 5 POUNDS (FILES/BINDERS/PAPERS),
BILATERAL GRASPING (MINIMAL EXERTION REQUIRED)

SECONDARY JOB FUNCTIONS

* MAINTAIN ALL CASH AND MERCHANDISE DONATIONS FOR TAX REPORTING.

* MAKE COPIES OF ALL FIXED ASSETS FOR ACCURATE REPORTING AND RECORD KEEPING.

THIS JOB DESCRIPTION IS INTENDED TO SET FORTH THE CORE FUNCTIONS REQUIRED FOR
THIS POSITION AND DESCRIBE THE GENERAL NATURE OF THE WORK PERFORMED BY EMPLOYEES
IN THIS POSITION. IT MAY NOT CONTAIN A COMPREHENSIVE INVENTORY OF ALL DUTIES,
RESPONSIBILITIES, AND QUALIFICATIONS REQUIRED OF EMPLOYEES TO DO THIS JOB.
EMPLOYEES MAY BE ASSIGNED ADDITIONAL RESPONSIBILITIES AS NECESSARY. THE COMPANY
RESERVES THE RIGHT TO REVISE THIS JOB DESCRIPTION AT ANY TIME AND TO REQUIRE
EMPLOYEES TO PERFORM OTHER TASKS AS CIRCUMSTANCES OR CONDITIONS OF THE COMPANY’S
BUSINESS, COMPETITIVE CONSIDERATIONS OR THE WORK ENVIRONMENT CHANGES. THIS
DOCUMENT DESCRIBES THE POSITION CURRENTLY AVAILABLE AND IS NOT AN EMPLOYMENT
CONTRACT.

THE POSITION COVERED BY THIS JOB DESCRIPTION IS EXPRESSLY DECLARED TO BE “AT
WILL,” MEANING THE COMPANY HAS THE RIGHT TO TERMINATE THE INCUMBENT’S EMPLOYMENT
AT ANY TIME, WITH OR WITHOUT CAUSE. ANY WRITTEN OR ORAL PROMISES OR
REPRESENTATIONS TO THE CONTRARY ARE EXPRESSLY DISAVOWED AND SHOULD NOT BE RELIED
UPON BY ANY EMPLOYEE. ANY CHANGE TO THIS “AT WILL” EMPLOYMENT STATUS MUST BE IN
WRITING AND SIGNED BY THE SVP, GENERAL COUNSEL.

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