Accounts Payable Staff Accountant

Description:

Description
Southall is a premier destination bringing nature, produce and people together in a powerful and unique way.

The Accounts Payable Staff Accountant is responsible for the day-to-day Accounts Payable function, including invoice processing, vendor management, payment processing, AP system maintenance, vendor reconciliations, cash-management support, and month-end closing activities.

This position works closely with Finance leadership, department leaders, vendors, and purchasing teams to ensure invoices and payments are processed accurately and timely, expenses are properly coded, supporting documentation is maintained, and Accounts Payable records are complete and current.

The position also supports general accounting activities, including accruals, GL review, balance-sheet and bank reconciliation support, expense reclassifications, CAPEX review, and other Finance projects as assigned.

Responsibilities
Manage the Accounts Payable inbox and respond to vendor and internal AP inquiries in a timely and professional manner
Review, code, approve, process, and post invoices through Craftable, ensuring appropriate documentation, GL coding, department allocation, and approvals are completed
Review purchase orders, receiving records, invoices, and supporting documentation to identify and resolve discrepancies, duplicate invoices, missing invoices, and other AP exceptions
Maintain accurate vendor records in Sage Intacct and create new vendors once required documentation and approvals have been obtained
Process weekly check runs and other approved payment activity, including ACH, electronic vendor payments, Bill.com, and manual payments as applicable
Verify payments and ensure transactions processed through Craftable are properly synchronized with Sage Intacct
Maintain the Accounts Payable Aging Report and reconcile major vendor statements, researching outstanding, duplicate, missing, or incorrectly applied invoices and payments
Prepare and maintain the weekly Cash Management Report and assist with bank reconciliation review and outstanding or unmatched transactions
Maintain recurring and critical invoice schedules to ensure regular expenses, including utilities and contracted services, are recorded timely
Complete assigned Accounts Payable month-end procedures, including reviewing open bills, preparing accruals for goods or services received but not yet invoiced, and maintaining required supporting documentation
Review AP GL detail for missing departments, incorrect GL coding, posting errors, and appropriate classification between operating expenses and capital expenditures
Identify qualifying CAPEX purchases and ensure they are recorded to the appropriate asset or construction-in-progress accounts
Post and review assigned month-end invoices and expenses, including travel agent commissions, contract services and labor, laundry, parking, petty cash, utilities, audio/visual expenses, and other recurring operating expenses
Review and post Expensify transactions in accordance with established Finance deadlines.
Assist with reclassifications, journal entries, reconciliations, GL research, and other month-end adjustments as assigned
Maintain accurate financial information across Craftable, Sage Intacct, ProfitSword, Expensify, and other Finance systems used by Southall
Prepare recurring Finance and Accounts Payable reports and provide updates on key AP activities, outstanding issues, and assigned Finance priorities
Collaborate with department leaders and Finance leadership on AP coding, invoice processing, vendor balances, payment status, and other accounting questions
Identify opportunities to improve Accounts Payable procedures, internal controls, workflow, and processing efficiency and assist with testing new processes or system enhancements
Assist with special Finance projects, audits, reconciliations, and process-improvement initiatives
Perform other duties and responsibilities as assigned by the Assistant Director of Finance, Director of Finance, or Southall leadership based on business needs
Requirements
Minimum of 1–3 years of Accounts Payable or accounting experience; hospitality experience preferred
Bachelor’s degree (B.A) in accounting highly preferred, or four years related experience and/or training; or equivalent combination of education and experience
The physical demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions
Lifting, pushing, pulling, carrying - limited lifting, pushing, pulling or carrying up to 15-20 lbs. Generally, boxes, computer equipment
Limited bending/kneeling required when arranging supplies or equipment
Mobility - limited, between offices and departments
Infrequent continuous standing, climbing or driving required
Strong Microsoft Excel skills and proficiency in Microsoft Office, including Outlook and Word
Ability to research and resolve invoice, vendor, payment, and accounting discrepancies independently
Strong attention to detail and commitment to accuracy
Our Benefits
Competitive compensation package
Medical, dental, vision, short and long-term disability, company-provided life insurance
Generous paid time off accruals
9 paid holidays annually
401k and company match
Weekly pay
Education reimbursement
Best-in-class Employee Assistance Program
Free weekly outdoor activities and wellness classes
30% internal discounts
Fresh and free daily meal
Bountiful internal growth opportunities
Our Team

Assembled intentionally with dynamic expertise, the Southall team is offered the unique opportunity to learn humbly with, and from, each other. We invest in a growth mindset and take it upon ourselves to strengthen our knowledge and grit daily. We honor the cycles of nature, get our hands dirty and taste the earth’s bounty in an effort to connect with the land.

We plan with purpose, seeing past the present day and seeking to consider the planet with each step. We embrace a blend of ancient techniques and modern technologies in our practice of sustainability. We celebrate ingenuity and resourcefulness and approach our roles through the eyes of an entrepreneur, looking beyond our respective corners to the big picture.

Acting with intention, we approach each day with gratitude for the opportunity to serve our guests and each other. A humble holder of our Michelin Key, our team strives to provide a level of luxury that feels effortless and sincere, infusing wellness at every turn. The Southall team cares for our visitors with the same caliber of kindness and respect as we care for the humans that work alongside us.

Southall Farm and Inn is committed to a diverse and inclusive workplace. Southall provides equal employment opportunities to applicants and employees and does not discriminate on the basis of age, race, color, ancestry, religion, sex, sexual orientation, gender identity or expression, transgender, national origin, status as a protected veteran, disability or any other classification protected by law. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4565514