Accounts Payable Specialist

Description:

We are seeking a detail-oriented and proactive Accounts Payable (AP) Specialist to join our growing finance team and run point on all AP operations across King City Gardens' locations, currently a grow facility and three dispensaries, with additional locations and states planned as the company grows. This role owns the day-to-day accounts payable operations company-wide, ensuring accuracy, timeliness, and compliance in all vendor-related transactions. The ideal candidate is highly organized, tech-savvy, and capable of communicating clearly and professionally with vendors and internal team members across multiple locations.
Serve as the primary point of contact for accounts payable across all company locations — currently a grow facility and three dispensaries — scaling as new locations and states come online.
● Manage AP email inboxes, ensuring timely responses and resolution of vendor inquiries.
● Collect new vendor documentation, including tax forms and banking information, to be approved and set up in the accounting system by the Sr. Accountant.
Maintain compliance with 1099 reporting requirements, including vendor classification and W-9 documentation.
● Prepare and distribute weekly AP aging reports to the Sr. Accountants for payment selection. Sr. Accountants will forward payment selections to the Controller and owners for approval and payment.
● Collect invoice approval from key department managers according to the purchase approval matrix.
● Manage invoice coding, entry, and processing in the accounting system across all entities and locations. Maintain documentation to support the audit trail.

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