Bookkeeper

Description:

Description
Job Summary
The Bookkeeper fulfills the mission of the school by assisting the principal regarding the fiscal matters of the school, maintaining the bookkeeping, maintaining FACTS accounts, assisting parents with financial aid applications, assisting in the preparation of the budget, compiling reports for the principal and various committees, and advising the principal concerning other financial matters. This position reports to and is evaluated by the principal.

Ministerial Character
Catholic schools in the Diocese of Austin are canonically obedient to the Bishop and assist him in fulfilling his ministry and canonical obligations. Pastors, presidents, and principals serve as leaders of the schools to make Christ's mission present and enduring in the schools. In order to fulfill Christ's mission, the school leaders employ suitable, chosen collaborators, sharing with them Christ's mission and entrusting to them various responsibilities.
Positions employed in this School help extend the ministry of the School leaders in particular ways as outlined in the job description. The employee in this position is closely connected to and assists the School leaders in the performance of their ministry and, therefore, engages in ministry for the Church.

Essential Duties
Supports and upholds the philosophy of Catholic education and the mission of the school
Acts as a witness to Gospel values by modeling the teachings of the Catholic Church
Supports and adheres to the Code of Conduct and policies and procedures of the school and Diocese
Maintains confidentiality regarding school matters
Prepares monthly financial statements for the school’s operations, the Endowment, parent association, and clubs
Maintains records and communication to support the Treasurer of the Board, the Development Office, business and finance councils, and outside CPA
Serves as contact for employees regarding enrollment, information, deductions, direct deposit program, insurance, and retirement
Processes and executes accounts payable and receivable
Prepares and submits quarterly sales tax report
Reconciles all accounts and performs end-of-year close-outs
Performs budget analysis and keeps the Principal informed of budget trends, reviewing before each Board meeting
Prepares quarterly and annual payroll reports
Prepares payroll and payroll tax deposits
Supports the billing of tuition and the tuition assistance
Communicates effectively within the school community
Meets staff development guidelines as set forth by the Diocese/local administration
Demonstrates professionalism in conduct, demeanor, and work habits
Maintains a work schedule that maximizes availability to the school, students and staff
Collaborates with peers to enhance the work environment and support planning
Oversees office equipment placed throughout the campus
Provides assistance to the principal in the development of the annual budget
Implements management of funds and investments per the direction of the Principal
Maintains appropriate filing system (paper and digital) including archiving requirements for payroll, accounts receivable, accounts payable, monthly finance
Prepares annual government survey for Diocese of Austin
Attends and assists with school events when cash is involved and insures appropriate cash handling procedures
Manages incidental billing for milk program, school supplies, and other family charges
Supports the school lunch program by handling cash deposits

Knowledge, Skills, and Abilities
Knowledge of the basic teachings of the Catholic Church
Able to communicate effectively in both written and verbal form
Able to work well with others in the school community
Skill in handling multiple tasks simultaneously
Skill in organizing and relating information in an understandable format
Skill in job appropriate technology
Skill in critical thinking and planning

Minimum Qualifications
Education:
Bachelor’s degree

Experience:
Bookkeeping experience preferred

Certifications and Training:
Must submit an Ethics and Integrity in Ministry (EIM) Application for Ministry within the first week of employment, participate in an EIM Basic abuse prevention training workshop within 30 days of submitting a complete Application for Ministry, and maintain EIM compliance during the entire term of employment.

Working Conditions
Required to work some nights and weekends
Required to manage high to moderate levels of stress
Required to teach a minimum of a full school day
Required to work in standard office and school conditions

Employee Certification
All employees must adhere to the Catholic Schools Standards of Conduct, the Diocese of Austin EIM policies, and the social, ethical, and moral teachings of the Roman Catholic Church as interpreted by the Bishop of Austin.
Texas is an “at-will” employment state. Letters of employment are not contracts, nor do they bind the employer or the employee to a predetermined time or guarantee of employment.

Requirements
Must hold a valid Texas driver’s license.

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