Staff Accountant

Description:

Staff Accountant Job Description


The Staff Accountant supports the company’s operations through general ledger analysis, account reconciliations, cash management, customer billing and collections, job-cost accounting, and compliance-related activities. This position is responsible for maintaining accurate financial and project accounting records, researching discrepancies, and completing assigned responsibilities within established deadlines.
The Staff Accountant works closely with the Controller, CFO, project teams, and other departments to support timely financial reporting, effective internal controls, and continuous improvement of accounting processes.

Duties and Responsibilities


General Ledger and Month-End Close


Analyze general ledger activity to verify transactions are recorded in the appropriate accounts and investigate or correct identified discrepancies
Prepare daily bank-related journal entries
Prepare monthly bank and credit card reconciliations, investigate reconciling items, and ensure outstanding items are resolved promptly
Prepare assigned balance-sheet account reconciliations as part of the monthly close process
Cash Management & Banking
Upload positive-pay files to the company’s banking platforms and investigate exceptions
Monitor daily bank activity and investigate unusual, unidentified, or returned transactions
Initiate approved bank transfers and maintain supporting documentation
Monitor outstanding checks, stale-date checks, and returned payments, and coordinate resolution
Assist with updating actual activity in the 13-week cash-flow forecast
Accounts Receivable & Collections
Prepare customer invoices for fixed-fee and time-and-material projects in accordance with contract terms, approved billing schedules, and required supporting documentation
Compile and submit required billing support, including lien waivers, certified payroll reports, and other customer-required documentation
Assist with collection efforts by contacting customers regarding outstanding invoices and documenting collection activity
Research and help resolve billing discrepancies, short payments, disputed invoices, and unapplied cash
Compliance, Filings & Prequalifications
Prepare supporting schedules, reconciliations, and documentation for quarterly and annual payroll tax filings
Prepare and maintain contractor and customer prequalification applications
Track prequalifications, certifications, licenses, and registration requirements and coordinate timely renewals
Coordinate with internal departments to obtain information required for filings, applications, and renewals
Job Cost Accounting
Enter approved job cost budgets into the accounting system using the appropriate jobs and cost codes
Enter approved change orders and related job cost budget revisions
Assist with researching job cost discrepancies and reconciling job cost detail to the general ledger
Financial Analysis & Special Projects
Assist the controller and CFO with ad hoc financial analysis, accounting projects, process improvements, and other special projects as needed
Requirements
Self-motivated with the ability to work independently and take ownership of assigned responsibilities
Highly organized with ability to multi-task and meet critical deadlines
Sound Judgment and critical thinking skills
Detail oriented with strong analytical skills
Proficient in Microsoft Office – specifically Excel and Word
High energy, positive disposition
Professional demeanor with strong people skills and ability to work well with all levels of people
Able to work in a fast-paced environment
Strong written and oral communication skills
Physical Requirements
Ability to perform prolonged periods of work at a computer
Must be able to walk construction sites that may have uneven or rough terrain
Ability to communicate and exchange accurate information with employees, customers, and other stakeholders
Must be able to see details of objects that are less than, or more than a few feet away


Education and Experience


Bachelor’s degree in Accounting preferred
Construction industry experience preferred
Minimum 3 years accounting experience
Extensive knowledge of Generally Accepted Accounting Principles
Proficient in accounting software- Foundation preferred


Compensation and Benefits


Competitive salary
Full health, dental, and vision
401k
Group life insurance
Employee Assistance Program (EAP)
Paid vacation and sick time

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https://livewire.bamboohr.com/careers/101