Sr. Accounts Payable Specialist

Description:

Description
The Sr. AP Specialist manages the full accounts payable cycle within a high-volume, multi-location or multi-entity environment. This role is responsible for complex reconciliations, vendor management, payment processing, month-end support, and maintaining strong internal controls. The ideal candidate is a self-motivated accounting professional who can think critically, investigate discrepancies, improve processes, and take ownership of detailed projects.

Key Responsibilities
Manage full-cycle accounts payable, including invoice receipt, coding, approvals, entry, payment processing, and record retention
Process vendor payments through ACH, checks, wire transfers, and corporate credit cards
Perform detailed account and vendor statement reconciliations and resolve complex discrepancies
Ensure transactions from multiple locations or entities are accurately transferred between POS, ERP, and accounting systems
Maintain vendor master records, W-9s, banking details, and payment terms while following fraud-prevention controls
Monitor AP aging, payment deadlines, discounts, and outstanding issues
Support month-end and year-end close, including accruals, reconciliations, reporting, audit requests, and 1099 preparation
Assist with acquisition integrations, ERP/POS integrations, and standardization of AP processes
Identify and implement process improvements, automation opportunities, and stronger internal controls
Serve as an AP subject matter expert and provide guidance or training to team members
Communicate professionally with vendors and internal departments to resolve payment and account issues
Requirements
Associate’s degree in Accounting, Finance, Business, or related field preferred; equivalent experience considered
5+ years of progressive accounts payable or accounting experience
High-volume, multi-location, or multi-entity AP experience required
Strong full-cycle AP and account reconciliation experience
Advanced Excel skills required, including pivot tables, lookups, formulas, and data analysis
Experience with ERP systems; NetSuite strongly preferred
Experience with ERP/POS integrations, acquisition integrations, or process standardization preferred
Strong knowledge of vendor management, electronic payments, 1099 reporting, internal controls, and AP fraud prevention
Excellent analytical, organizational, communication, and problem-solving skills
Ability to work independently, manage multiple priorities, and meet recurring deadlines

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4442889