Accounts Payable Specialist

Description:

Job Title: Accounts Payable SpecialistJob Description
The Accounts Payable Specialist handles day-to-day accounts payable activities, supports general office operations, and actively participates in continuous improvement efforts to enhance processing efficiency and eliminate unnecessary procedures. This role interacts closely with multiple departments and vendors, requiring strong organizational skills, accuracy, and professional communication.
Responsibilities
Answer a multi-line telephone system and route incoming calls professionally and efficiently.
Assist with daily office duties, including handling incoming and outgoing mail and maintaining organized filing systems.
Provide front desk coverage, greeting visitors and supporting general reception activities.
Monitor the accounts payable email inbox regularly to identify and process new invoices.
Match receiving documents with corresponding invoices to ensure accuracy and proper authorization.
Perform timely and accurate data entry of all supplier invoices while maintaining an acceptable level of invoice backlog.
Prepare and mail payments to suppliers in accordance with established schedules and procedures.
Maintain all files and audit logs related to accounts payable invoicing to support internal controls and audits.
Reconcile supplier statements to ensure all invoices and payments are properly recorded and discrepancies are resolved.
Process purchase order-based payables and invoices, ensuring correct coding and adherence to company policies.
Collaborate with Human Resources, Purchasing, and Accounts Receivable to resolve issues and support cross-functional processes.
Communicate clearly and professionally with customers and vendors by phone and in person, providing accurate information and timely follow-up.
Identify opportunities to improve accounts payable processes and contribute to continuous improvement initiatives.
Essential Skills
Experience in accounts payable, including invoice processing and payable management.
Basic understanding of accounts payable concepts, including purchase order processing and invoice matching.
Data entry skills with a focus on accuracy and efficiency.
Strong communication skills, including clear oral and written communication.
Ability to reconcile supplier statements and understand basic accounting and invoicing practices.
Capability to work in a multi-tasked environment and manage competing priorities.
Strong attention to detail and conscientiousness about accuracy and communication of information.
Problem-solving skills, including the ability to identify issues, gather and analyze information, and resolve problems in a timely manner.
Interpersonal skills, including maintaining confidentiality and working effectively with others.
Planning and organizational skills, including the ability to prioritize tasks and use time efficiently.
Adaptability to changes in the work environment, including managing frequent changes, delays, or unexpected events.
Dependability, including consistent attendance, punctuality, following instructions, and responding positively to direction and feedback.
Additional Skills & Qualifications
Experience with accounts receivable processes is beneficial.
Familiarity with three-way match or similar invoice matching processes is an advantage.
Self-motivated approach with the ability to work independently and take initiative.
Ability to edit written work for spelling and grammar and interpret written information accurately.
Comfort working collaboratively with Human Resources, Purchasing, and Accounts Receivable teams.
Pleasant and professional attitude when interacting with customers, vendors, and colleagues.
Work Environment
This position is based in an office environment. The role initially offers approximately 40 hours per week and may transition to 20–25 hours per week over time. The work involves managing multiple tasks simultaneously, frequent interaction with internal departments such as Human Resources, Purchasing, and Accounts Receivable, and regular communication with customers and vendors by phone and in person. The environment requires adaptability to changing priorities and deadlines, consistent attendance, and a professional demeanor at the front desk and throughout the office.
Job Type & Location
This is a Contract position based out of Cuyahoga Falls, OH.
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cuyahoga Falls,OH.
Application Deadline
This position is anticipated to close on Aug 28, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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https://careers.astoncarter.com/us/en/job/JP-006223745/Accounts-Payable-Specialist