Senior Accounts Payable Specialist

Description:

Description
Senior Accounts Payable Specialist
4 Days a week in office |Cincinnati, OH | $33.00-$36.00 / hour

This position is based in our Cincinnati corporate office, which serves as the center of AutoTech Solutions' accounting and finance functions. The role works closely with operational leaders and team members across our locations in Michigan and North Carolina to support efficient procure-to-pay processes and disciplined cash management.

This position offers a flexible work environment that includes the opportunity to work remotely one day per week, subject to business needs and successful completion of onboarding and training. Candidates must reside within a reasonable commuting distance of the Cincinnati office, as regular in-person collaboration is an important part of the role. Relocation assistance is not provided.

About AutoTech Solutions

AutoTech Solutions is a fast-growing provider of aftermarket automotive shop equipment, delivering high-quality tools, machinery, and service solutions to independent repair shops and dealerships. From vehicle lifts and air compressors to alignment systems and A/C machines, we support the service bays that keep vehicles on the road.

Built on hustle, innovation, and hands-on customer support, AutoTech is on a mission to bring dependable equipment and exceptional service to every corner of the garage. Backed by private investment firm Brixey & Meyer Capital (BMC), we are executing an ambitious strategy to create a leading platform in automotive equipment distribution and service.

With operations in Novi and Ann Arbor, MI, and Charlotte, Wade, and Raleigh, NC, we support customers across the region with local expertise and responsive service. This is more than a job — it’s an opportunity to join a growing organization that values initiative, rewards performance, and invests in its people. As we continue to expand, we’re looking for driven, hands-on professionals who want to grow alongside us and help shape the future of AutoTech.

Job Summary

The Senior Accounts Payable Specialist serves as a trusted business partner to the Director of Accounting and operational leadership, overseeing all accounts payable and cash disbursement activities to ensure accurate, timely, and controlled payment processing across the organization.

This role owns the end-to-end procure-to-pay process, including vendor onboarding and maintenance, invoice processing, payment execution, expense management, and reconciliation activities. The Senior Accounts Payable Specialist monitors AP aging manages vendor relationships, and partners closely with operations, procurement, and finance teams to optimize working capital while supporting the company's growth objectives.

The position plays a critical role in maintaining strong internal controls, improving processes, leveraging technology, and delivering accurate financial reporting in a fast-paced, multi-location environment.

Duties/Responsibilities

Serve as a business partner to the Director of Accounting and operational leaders across the organization.
Own the full procure-to-pay cycle, ensuring invoices are processed accurately, timely, and in accordance with company policies and approval requirements.
Perform daily accounts payable operations, including invoice coding, matching, approvals, and exception resolution.
Execute weekly payment runs, including ACH, wire transfers, checks, and other electronic payment methods.
Establish and maintain vendor records, including onboarding, tax documentation, banking information, and credit applications.
Manage vendor relationships and serve as the primary point of contact for payment inquiries, disputes, and statement reconciliations.
Administer company expense and credit card programs, including oversight of the Ramp platform and employee expense compliance.
Monitor accounts payable aging and payment timing to support disciplined cash management and working capital objectives.
Partner with operations and procurement teams to resolve purchasing, receiving, and invoice discrepancies.
Prepare accounts payable reports, analyses, and accrual information to support the monthly financial close process.
Maintain and strengthen internal controls related to cash disbursements, banking access, and vendor master data.
Identify opportunities to improve processes, automate manual activities, and enhance efficiency through system capabilities and technology solutions.
Support ERP optimization efforts and participate in system implementations, upgrades, and process improvement initiatives as needed.
Assist with external audits and provide requested documentation related to accounts payable transactions and controls.
Perform additional duties and special projects as assigned.

Required Skills/Abilities

Excellent verbal and written communication skills with the ability to interact effectively across all levels of the organization.
Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Exceptional attention to detail and commitment to accuracy.
Strong analytical, problem-solving, and process improvement capabilities.
Demonstrated ability to work independently while exercising sound judgment and decision-making.
Ability to build strong relationships with internal stakeholders and external vendors.
Proficiency with ERP systems, accounts payable workflows, and financial reporting tools.
Experience administering corporate credit card and expense management platforms.
Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
Experience working in a multi-location or multi-entity environment preferred.

Education and Experience

Associate degree in accounting, Finance, Business Administration, or a related field required; bachelor's degree preferred.
Minimum of five years of progressive accounts payable experience in a mid-sized organization.
Demonstrated experience managing high-volume invoice processing and vendor relationships.
Experience working within a US GAAP-compliant environment preferred.
Experience with ERP systems, particularly Acumatica, preferred.
Experience with Ramp expense and credit card management software preferred.
Experience in automotive equipment, distribution, manufacturing, or field service organizations preferred.
Experience supporting process improvement, automation, or system implementation initiatives is a plus.

Physical Requirements
Prolonged periods of sitting and working at a computer.
Ability to occasionally lift and move items weighing up to 15 pounds.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4371507