Accounts Payable Specialist

Description:

Description
GENERAL SUMMARY
This is an hourly position in City of Industry, CA that reports to the Accounting Manager. The Accounting Specialist performs tasks related to the efficient maintenance & processing of accounts payable transactions. Applies the three-way invoice match process, identifies variances, & communicates with vendors on price discrepancies.
SCOPE OF JOB FUNCTION
Applies three-way invoice match process daily.
Follows up with other departments for invoice signature approvals.
Invoice G/L account expense coding.
Invoice data entry process in system & create new vendor in system as required.
Follows up with new vendor for supporting documentation relating to price & quantity discrepancies.
Generates credit notes for RTV’s received.
Weekly check runs.
Reviews & process employee expense reports for the sales department.
Codes & process’ payment for American Express & Home Depot statements.
Process’ check request for Tax payments.
Process’ & post payments for ACH & Wire payments to suppliers.
Identifies repairs & maintenance expense by machine.
Reports checks to bank positive pay daily for suppliers & payroll.
Files open & paid invoices.
Communicates with suppliers regarding disputes or missing invoices.
Reviews vendor statements.
Process’ broker commission payments.
Codes Freight invoices by customer.
Records journal entry for prepaid expense, prepaid insurance, & unrecorded liabilities.
Contacts bank for foreign exchange rate on foreign customer payments (Canada).
Provides support for annual review.
Process’ year-end 1099’s.
Backup to Receptionist phone duties as needed.
Month end inter-company reconciliation, GRNI reconciliation & other assigned month end account reconciliations.
Requirements
SKILLS/KNOWLEDGE/EXPERIENCE
REQUIRED
3–5 years’ experience in accounting.
General understanding of accounting practices & principles.
Experience with an accounting software system.
Strong communicator, both on paper & over the telephone & will need to frequently deal with customers & multiple departments within the organization.
DESIRED
Knowledge of general manufacturing environment & practices, Food manufacturing a plus.
Business Acumen.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4335052