Accounts Payable Specialist

Description:

Hiring for an exciting role within an AP department of a corporate HQ in Knoxville!
Growth potential + hands on training + weekly pay + benefits
MUST HAVE QUALIFICATIONS:
1+ year of office experience-- ideally coming from an accounts payable, accounts receivable, or supply chain/logistics environmnet.
Experience using MS Office Suite
Strong attention to detail and ability to learn in a high volume environment
Associates or Bachelors highly desired
Job Description
This Accounts Payable Specialist role supports the dept accounting function within a high-volume, fast-paced energy and transportation environment. You ensure the accuracy of purchases, inventory, and related financial transactions by performing detailed reconciliations, processing large volumes of invoices, and supporting month-end close. The position is ideal for someone with strong accounts payable and general accounting experience, excellent attention to detail, and the ability to collaborate effectively across operations, logistics, and vendor teams while driving process improvements.
Responsibilities
Perform monthly reconciliation of fuel-related balance sheet general ledger accounts, including inventory and supplier payments.
Review, validate, and process high-volume fuel invoices accurately and within required timelines.
Research and resolve discrepancies between invoices, purchase orders, and receiving data, with particular focus on fuel volume and pricing variances.
Support month-end close activities by preparing and posting journal entries, accruals, and financial adjustments related to fuel transactions.
Reconcile vendor statements and accounts to ensure accuracy and completeness of payable balances.
Maintain accurate records of fuel purchases, inventory movements, and related accounts payable transactions.
Collaborate cross-functionally with operations, logistics, and vendor contacts to ensure accurate transaction flow and timely issue resolution.
Identify and recommend opportunities for process improvement, automation, and increased accuracy in reconciliation and accounting activities.
Ensure compliance with internal controls, balance sheet reconciliation policies, and applicable accounting standards.
Utilize Microsoft Excel and ERP systems to manage data-heavy workflows, perform reconciliations, and generate reports.
Support continuous improvement initiatives in accounts payable and fuel accounting processes to enhance efficiency and data integrity.
Communicate clearly with internal and external stakeholders regarding invoice issues, discrepancies, and resolution status.
Job Type & Location
This is a Contract to Hire position based out of Knoxville, TN.
Pay and Benefits
The pay range for this position is $21.00 - $23.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Knoxville,TN.
Application Deadline
This position is anticipated to close on Jul 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

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https://careers.astoncarter.com/us/en/job/JP-006124094/Accounts-Payable-Specialist