Accounts Payable Specialist

Description:

ACCOUNTS PAYABLE SPECIALIST

TOTE Resources | Tacoma, WA


JOIN OUR TEAM

TOTE Resources is seeking a detail-oriented, customer-focused, and highly organized Accounts Payable Specialist to join our Finance team. This is an exciting opportunity for an accounting professional who enjoys working in a collaborative environment, managing high-volume transactions, and contributing to the financial success of a dynamic organization.

The Accounts Payable Specialist is responsible for ensuring the accurate and timely processing of invoices, maintaining strong vendor relationships, supporting month-end close activities, and driving continuous process improvements within the Finance team.

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WHAT YOU'LL DO


ACCOUNTS PAYABLE OPERATIONS

* Process high-volume invoices accurately and efficiently
* Review and match invoices to purchase orders, receipts, and supporting documentation
* Verify approvals and ensure compliance with internal controls, company policies, and procedures
* Research and resolve invoice discrepancies, payment issues, and vendor inquiries
* Monitor aging invoices and proactively manage payment deadlines


RECONCILIATIONS & FINANCIAL SUPPORT

* Perform vendor statement reconciliations and resolve outstanding items
* Assist with month-end close activities and account reconciliations
* Support annual audits by preparing documentation and responding to audit requests
* Assist with financial reporting and accounts payable analysis as needed


COLLABORATION & PROCESS IMPROVEMENT

* Partner with cross-functional teams to ensure accurate expense reporting and payment processing
* Provide exceptional customer service to vendors and internal stakeholders
* Identify and implement process improvements that increase efficiency, accuracy, and compliance
* Support continuous improvement initiatives within the Finance department

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REQUIRED QUALIFICATIONS

* 3+ years of Accounts Payable experience, preferably in a high-volume environment
* Strong knowledge of accounts payable, invoice processing, and account reconciliations
* Experience working with ERP systems or accounting software
* Proficiency in Microsoft Excel, including VLOOKUP, XLOOKUP, formulas, filters, and data analysis
* Strong organizational, analytical, and problem-solving skills
* Exceptional attention to detail and commitment to accuracy
* Ability to manage multiple priorities and consistently meet deadlines
* Strong written and verbal communication skills
* Commitment to providing outstanding customer service

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PREFERRED QUALIFICATIONS

* Experience with Infor FSM, EAM, ABBYY Vantage, or similar ERP platforms
* Knowledge of 1099 reporting and vendor tax compliance
* Experience supporting month-end close and audit preparation
* Familiarity with electronic invoice workflows, invoice automation, and paperless AP systems
* Experience in transportation, maritime, logistics, or related industries

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KEY COMPETENCIES

* Accounts Payable
* Invoice Processing
* Vendor Management
* Account Reconciliation
* Month-End Close
* Financial Reporting
* ERP Systems
* Internal Controls
* Data Accuracy
* Microsoft Excel
* Problem Solving
* Communication
* Time Management
* Organization
* Process Improvement
* Customer Service
* Audit Support
* 1099 Reporting

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COMPENSATION

The salary range for this position is $35,844 to $62,830 annually, with an expected target salary range of $50,000 to $55,000 per year.

Compensation will be determined based on several factors, including education, relevant work experience, work location, internal equity, and the specific responsibilities of the position.

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BENEFITS

As part of the team, full-time employees will receive a comprehensive benefits package, including:

* Health, Dental, and Vision Insurance
* Life Insurance
* Short-Term Disability
* Employee Assistance Program (EAP)
* 401(k) with Company Match and Discretionary Funding
* Tuition Reimbursement
* Supplemental Parental Leave
* Jury Duty and Bereavement Leave

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TIME OFF & ADDITIONAL BENEFITS

* Minimum of 10 days of vacation annually
* 10 days of sick leave
* 10 paid holidays plus 1 floating holiday every 12 months
* Eligibility for an annual discretionary bonus (based on eligibility)

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WHY JOIN TOTE RESOURCES?

We offer more than just a paycheck—we offer the opportunity to build a long-term, rewarding career with an industry-leading organization.

* Career Growth and Development Opportunities
* Collaborative and Supportive Team Culture
* Hybrid Work Flexibility
* Stability Within a Well-Established Organization
* Opportunity to contribute to a company known for operational excellence, innovation, and customer service

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SCHEDULE & WORK ENVIRONMENT

* Full-time position
* Hybrid schedule: 4 days onsite / 1 day remote
* Standard business hours with flexibility as business needs require
* Located in Tacoma, Washington

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EQUAL OPPORTUNITY EMPLOYER

TOTE Resources is an Equal Opportunity Employer – Affirmative Action and a VEVRAA Federal Contractor. We are committed to fostering a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

TOTE Resources is a drug-free workplace and participates in the E-Verify Employment Verification Program.

Apply

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=90e1ab88-5383-4d81-a4a9-244037c6f896&jobId=570039