Senior Staff Accountant

Description:

Description
What We Are Looking For:
You are known for your exceptional accuracy and commitment to getting the details right every time.
Efficiency is your hallmark. You implement processes that balance speed with quality and precision.
Time management is your superpower. You prioritize tasks and manage deadlines to keep everything moving forward with clarity and reliability

Position Summary
Milwaukee Repertory Theater is seeking a detail-oriented and systems-minded Sr Staff Accountant. The ideal candidate will
combine strong attention to detail with strategic thinking, excel at problem-solving and process improvement, and thrive as a
versatile team player in a fast-paced arts environment. This role offers significant growth opportunities for an accounting
professional passionate about supporting the theater's mission while building efficient systems and communicating effectively
across all departments.
Requirements
Accounts Payable and Vendor Management

Core Operations
Process invoices, code entries, and maintain vendor records with accuracy
Coordinate with various departments to ensure invoices are processed accurately and posted correctly to the general
ledger
Prepare ad hoc payments (checks, wires)
Reconcile vendor statements and investigate discrepancies
Ensure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding,
accruals, and liability tracking
Credit Card Program Management
Administer the company credit card system, including cardholder setup and policy enforcement
Monitor credit card transactions for policy compliance and appropriate business use
Manage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and coded
Ensure credit card transactions are accurately recorded in the accounting system with proper documentation and GL coding
Address policy violations and work with cardholders to resolve missing receipts or documentation
1099 Contractor and Contract Administration
Maintain contractor and agent contracts, understand contract terms and structure payments
Set up vendors in system with correct payment structures
Manage 1099 year-end reporting and reconciliation
Organize and maintain contract filing system
Identify multi-year contracts for audit purposes
Flag upcoming contract renewals or expirations

Operations Accounting
Bank and Cash Management
Monitor bank account daily for fraud alerts and deposits
Perform bank reconciliation (Controller reviews for internal controls)
Deposit checks to the bank as needed
Sales Tax
File sales tax returns on schedule
Process sales tax payments
Reconcile sales tax to GL
Insurance and Administrative
Organize and track commercial insurance policies and renewals
Collect and maintain current driver's licenses from employees
Provide updated driver's license list to insurance agents
Serve as point of contact for insurance-related questions and changes
Royalty Payments
Calculate royalty payments based on show activity and contract terms
Process royalty payments through AP
Ensure payments are recorded correctly in GL
Track and reconcile royalty accruals
Month-End Close and Financial Reporting
Close and Reporting
Support month-end, quarter-end, and year-end close processes, including preparation and review of journal entries
Perform general ledger account reconciliations and resolve discrepancies in a timely manner
Review monthly balance sheet and income statement for accuracy; support preparation of financial reporting packages
Additional Responsibilities
Support management with ad-hoc financial analysis and special projects
Collaborate with department heads on budget planning and financial planning
Support grant reporting and compliance requirements
Serve as backup coverage for various team members during planned leaves and absences
Prepare audit schedules and respond to auditor requests during financial and compliance audits
Identify and implement opportunities for process improvements and workflow efficiencies within the finance function
Requirements of the Position
Experience & Education
Bachelor's degree, in Accounting, Finance, or related field
3-5 years of direct accounting experience, preferably in nonprofit or arts organization
CPA or CPA-track preferred
Technical Skills
Proficiency in any type of accounting software (Milwaukee Rep uses Abila MIP)
Experience with AP systems and software is essential (Milwaukee Rep uses Bill.com)
Strong understanding of balance sheet reconciliation processes
Familiarity with nonprofit accounting principles and fund accounting preferred
Strong proficiency in Microsoft Excel, including pivot tables and data analysis
Core Competencies
Exceptional attention to detail with ability to maintain accuracy under tight deadlines
Strong analytical and problem-solving abilities
Systems thinking with drive to improve processes and build efficiency
Self-motivated with ability to work independently and manage priorities
Excellent interpersonal skills and ability to collaborate across departments
Strong written and verbal communication skills to explain financial information clearly to non-finance stakeholders
Curiosity and eagerness to learn all aspects of theater financial operations
Flexibility and adaptability to take on diverse responsibilities and provide backup support
Proactive problem-solver with a continuous improvement and process efficiency mindset

What We Offer
Collaborative, creative work environment with passionate colleagues
Competitive salary and comprehensive benefits package
Professional development opportunities
Opportunity to contribute to a thriving arts organization making significant community impact

Physical Demands
This role includes working at a computer for several hours daily, maintaining prolonged static postures,
performing repetitive hand and wrist movements, sustaining visual focus on screens, and enduring extended
periods of sitting. The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable accommodations may be made
to enable individuals with disabilities to perform the essential functions.

Milwaukee Repertory Theater is committed to creating a culturally diverse environment and is proud to be an equal opportunityemployer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetics, disability, age, or veteran status.
Additionally, any physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4278321