Accounts Payable Specialist

Description:

Description
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, expense reports, and account reconciliations for a multi-physician medical practice. This position plays a critical role in maintaining financial accuracy, ensuring compliance with company policies, and supporting the overall accounting function. The ideal candidate will have a strong understanding of accounts payable processes, experience working in a healthcare environment, and proficiency with Sage Intacct.
Requirements
Accounts Payable Processing
Review, verify, and process vendor invoices for accuracy, proper authorization, and coding.
Enter invoices into Sage Intacct and ensure timely payment according to vendor terms.
Prepare and process weekly check runs, ACH payments, and wire transfers.
Maintain vendor files, including W-9 forms and payment information.
Resolve invoice discrepancies and vendor inquiries in a professional and timely manner.
Monitor accounts to ensure payments are current and identify any outstanding issues.
Reconciliation and Reporting
Reconcile vendor statements and investigate discrepancies.
Assist with month-end closing activities.
Maintain accurate records and supporting documentation for all transactions.
Prepare accounts payable reports and analyses as requested by management.
Compliance and Internal Controls
Ensure compliance with company policies, accounting standards, and internal controls.
Maintain confidentiality of financial and business information.
Assist with annual audits by providing requested documentation and support.
Support 1099 reporting processes and year-end vendor compliance requirements.
Administrative Support
Collaborate with physicians, department managers, and vendors to resolve payment-related issues.
Assist with process improvements to increase efficiency and accuracy within the accounts payable function.
Perform other accounting and administrative duties as assigned.
Qualifications
Required
Minimum of two (2) years of Accounts Payable experience.
Experience using Sage Intacct accounting software.
High school diploma or equivalent.
Strong understanding of general accounting principles and accounts payable procedures.
Proficiency in Microsoft Office, particularly Excel.
Excellent attention to detail and organizational skills.
Strong verbal and written communication skills.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or related field.
Experience in a physician practice, healthcare organization, ambulatory surgery center, or medical services environment.
Experience with multi-entity accounting structures.
Knowledge of healthcare vendor management and contract administration.
Key Competencies
Accuracy and attention to detail
Financial integrity and accountability
Time management and organization
Problem-solving and analytical thinking
Professional communication
Team collaboration
Confidentiality and discretion
Physical Requirements
Ability to sit for extended periods while working at a computer.
Ability to occasionally lift up to 15 pounds.
Ability to perform repetitive keyboard and data entry tasks.
Work Environment
This position operates in a professional medical practice office environment and requires regular interaction with physicians, management, vendors, and administrative staff.
Compensation and Benefits
Compensation is commensurate with experience and qualifications. The practice offers a competitive benefits package, including health insurance, paid time off, retirement plan participation, and other employee benefits as applicable.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4267005