Staff Accountant

Description:

Description
Staff Accountant – Mechanical Service Department
Location: Miami, FL
Salary: $75,000–$85,000
Department: Accounting
Reports To: Controller
Employment Type: Full-Time

Position Summary
The Staff Accountant is responsible for managing accounting functions related to the Mechanical Service Department, including service revenue recognition, job costing, accounts receivable, accounts payable support, payroll allocations, inventory tracking, and month-end close.
This role ensures accurate financial reporting for service operations, supports management with performance analysis, and maintains compliance with internal controls and accounting standards.

Key Responsibilities
Accounts Receivable
Generate and send customer invoices
Record and reconcile incoming payments, including checks, ACH, credit cards, and cash
Monitor aging reports and follow up on past-due accounts
Resolve billing disputes and discrepancies with customers
Maintain accurate customer account records and credit limits
Accounts Payable
Receive, verify, code, and enter vendor invoices and credit card receipts into accounting software
Match invoices to purchase orders and receipts, including three-way matching where applicable
Process payments via check, ACH, and credit card
Maintain accurate payment records
Reconcile vendor statements and resolve discrepancies
Track early payment discounts and payment terms
Maintain vendor records, including W-9s and contact information
Reconcile credit card accounts monthly
Complete 1099 reporting
Construction Accounting
Collaborate with the Project Management Team to issue commitment agreements and ensure all required documents are fully executed
Set up vendor and subcontractor compliance items and request renewals as needed
Review, code, input, and ensure proper approval of subcontractor and supplier invoices
Complete monthly cost-to-billing reconciliations to identify underbillings or overbillings
Work with the Project Management Team to address billing and cost variances
Prepare and submit monthly progress billings in accordance with contract requirements
Track change orders and ensure they are reflected in budgets and billings
Coordinate with project managers on project costs, billing status, and profitability
Collect and track Notices to Owner, lien releases, and sworn statements
Payroll
Review weekly timesheets and confirm proper approvals are documented
Collect, review, and code employee reimbursements for Payroll Department processing
Support certified payroll and prevailing wage reporting
Month-End Close & Financial Reporting
Maintain the general ledger by posting and classifying transactions
Track and record fixed assets and depreciation
Assist with basic financial reporting, including profit and loss statements, balance sheets, and cash flow reports
Maintain organized financial files and documentation for audits

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4220851