Staff Accountant / Office Manager

Description:

Description
Seeking a highly experienced Senior Accountant / Office Manager to oversee financial operations, maintain the integrity of company financial records, support executive leadership, and help guide accounting and administrative staff in a fast-paced construction-related environment.

This is a senior-level position requiring exceptional accounting knowledge, advanced QuickBooks proficiency, strong analytical abilities, leadership experience, and prior construction industry experience. The ideal candidate is highly organized, detail-oriented, professional, and capable of managing both high-level financial responsibilities and day-to-day operational accounting functions.

This role requires someone who can hit the ground running with minimal training or oversight.

Position Overview: Senior Accountant / Office Manager
This role is responsible for maintaining accurate financial records, managing accounting operations, supporting month-end and year-end close processes, preparing financial reports, assisting with budgeting and forecasting, and helping oversee Accounts Payable, Accounts Receivable, Payroll support, and Office Administration functions.

The ideal candidate must be capable of working independently, supporting executive decision-making, improving processes, and helping guide accounting support staff in a fast-paced operational environment.

Essential Duties & Responsibilities
Accounting & Financial Management
Manage full-cycle accounting functions using QuickBooks
Maintain accurate general ledger activity and financial records
Prepare and review monthly financial statements and management reports
Monitor company cash flow, expenses, and operational financial performance
Support budgeting, forecasting, and financial planning processes
Perform account reconciliations and ensure accuracy of financial reporting
Support construction accounting, job costing, and project tracking activities
Maintain organized accounting documentation and supporting records
Assist leadership with financial analysis and operational reporting
QuickBooks Management
Efficiently manage and maintain QuickBooks data entry and system updates
Ensure transactions are accurately recorded and properly categorized
Perform regular data cleanup and system optimization
Troubleshoot QuickBooks-related issues and provide internal support
Generate and analyze financial reports within QuickBooks
Maintain data integrity and accounting accuracy across financial systems
Reconciliations & Financial Close
Conduct regular bank reconciliations and resolve discrepancies promptly
Reconcile balance sheet accounts including A/R, A/P, fixed assets, and other general ledger accounts
Assist with month-end and year-end close procedures
Prepare and post accruals, journal entries, and financial adjustments
Assist with year-end reporting and external audit preparation as needed
Leadership & Staff Oversight
Help guide and support Accounts Payable, Accounts Receivable, and Payroll staff
Assist with workflow prioritization and office efficiency improvements
Provide direction, accountability, training, and support to administrative staff
Work closely with executive leadership regarding operational and financial performance
Help identify and implement process improvements and internal controls
Accounts Receivable & Collections
Monitor aging reports and outstanding balances
Assist with collection efforts and customer account management
Resolve billing discrepancies and support timely collections
Maintain professional communication with customers regarding account status
Financial Analysis & Budgeting
Prepare financial reports, variance analysis, and operational reporting
Analyze trends, forecasts, budgets, and company performance metrics
Support annual budget development and expense monitoring
Identify opportunities for cost savings and operational improvements
Create financial models and reports to support business decision-making
Office Management & Cross-Functional Support
Support day-to-day office operations and administrative functions
Coordinate with operations and management teams as needed
Communicate effectively with both financial and non-financial personnel
Maintain confidentiality regarding financial and personnel matters
Contribute to a professional, organized, and team-focused work environment
Requirements
Required Qualifications
Degree in Accounting or Finance preferred
Minimum of 4 years of relevant accounting experience
Construction industry experience required
Advanced QuickBooks proficiency
Advanced Excel and Microsoft Office Suite experience
Strong understanding of financial statements and accounting principles
Experience supporting or overseeing A/P, A/R, payroll, reconciliations, and collections functions
Strong analytical, organizational, and problem-solving skills
Excellent communication and leadership abilities
High attention to detail and accuracy
Ability to work independently and hit the ground running
Professionalism and discretion handling confidential financial information
Preferred Experience: Preferred candidates may have experience in:
Construction accounting and job costing
Multi-entity or project-based accounting environments
Office management and operational support
Payroll coordination and compliance reporting
Financial process improvement and workflow optimization
What We’re Looking For:
Self-motivated and dependable
Confident supporting leadership and office staff
Able to lead by example and improve processes
Comfortable working independently with minimal supervision
Experienced balancing accounting accuracy with operational demands
Professional, organized, and solution-oriented

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/4196236