Accounts Payable Specialist

Description:

Accounts Payable Specialist is responsible for full-cycle Accounts Payable processing of vendor invoices, maintaining accurate financial records, ensuring timely payments and examining, verifying, and reconciling a variety of transactions. Responsible for ensuring all invoice submissions adhere to AP policies, procedures, and proper G/L coding. Handles daily processing and matching of invoices to purchase orders/packing slips and/or approvals into ERP system, JD Edwards. Maintains all associated AP files and file storage records (both paper and electronic).




ESSENTIAL JOB FUNCTIONS:



* Process high-volume vendor invoices with accuracy include proper coding, approvals and documentation.
* Prioritize and process, standard, 2-way and 3-way matching of purchase orders, receipts and invoices in accordance with company policy and procedures.
* Review and reconcile vendor statements. Research and resolve discrepancies.
* Prepare and process weekly check and ACH payment runs.
* Maintain vendor records, including W-9s, payment terms and banking information.
* Assist with month-end closing tasks and account reconciliations.
* Communicate with vendors and internal departments regarding invoice and payment inquiries.
* Ensure compliance with company policies, internal controls and applicable regulations.
* Support inventory and manufacturing accounting processes as needed.
* Maintain audit-ready records of email-based AP transactions (paper and electronic).
* Monitor and resolve open items on AP Aging reports greater than 90 days.
* Manage an issues log spreadsheet and lead bi-weekly meetings (via MS Teams) with Gallatin purchasing and warehouse staff to investigate and resolve problems associated with processing of invoices and purchase orders in a timely manner.
* Manage monthly recurring voucher log to ensure all contracts, rents, utilities, allowances, commissions, garnishments, and healthcare premiums are recorded in the proper periods each month.
* Monitor and manage the shared Accounts Payable email inbox on a daily basis.




OTHER JOB FUNCTIONS:




* Special projects and tasks may be necessary to support management decision making.
* Support audit requirements on a quarterly and annual basis.
* Perform other duties as assigned.




WORKING CONDITIONS/PHYSICAL DEMANDS:




* Position is hybrid, working from home and in an office environment and sitting at a desk for extended periods of time.
* Uses standard office equipment such as laptop computer, desktop phone and multi-function copier machines.




QUALIFICATIONS/ABILITIES:




* Proficient in Microsoft Excel, Word and 10-key by touch with strong speed and accuracy.
* Excellent soft skills with the ability to exercise good judgment and make decisions in a logical and rational manner.
* Excellent data entry skills with a high degree of accuracy.
* Organized with a strong sense of priority and commitment to deadlines.
* Must be familiar with working in inventory-intensive environment.
* Ability to handle confidential information in a discreet, professional manner.
* Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
* Ability to communicate effectively (written and verbally).
* Ability to interact with employees and vendors in a professional manner.
* Ability to work independently and with a team in a fast-paced and high-volume environment with a strong emphasis on accuracy and timeliness.



EXPERIENCE/EDUCATION:



* High School Diploma or equivalent required; some accounting college coursework preferred.
* Minimum of 3+ years of Accounts Payable in a structured AP environment, Accounting, or related financial experience required.
* Prior hands-on experience with Oracle or similar ERP systems for invoice processing, vendor maintenance, and payment transactions required.
* Prior hands-on experience using Accounts Payable automation software preferred.

Apply

https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b657ab8e-abed-48cd-a667-fb76db90b5b6&jobId=947578