Bookkeeper

Description:

Overview
A high-net-worth family-owned company in the greater Seattle area seeks an experienced, detail-oriented Bookkeeper/Fiduciary Accountant to manage the financial affairs and property records for multiple residential properties across multiple locations. This is a hands-on role requiring precision, discretion, and a proactive approach to managing household finances, vendor relationships, and reporting.
This position works closely with the head of household, personal assistant, CPA, and investment advisors to ensure seamless coordination of all financial operations.
Responsibilities
General Accounting & Reporting• Maintain complete financial records for multiple properties, trusts, and household accounts• Record and categorize transactions accurately using QuickBooks Desktop or Online• Reconcile bank, credit card, and investment accounts monthly• Prepare cash flow, expense, and property financial summaries for review with principal and CPA• Oversee accounts payable and receivable for household staff, vendors, and contractors
Property & Asset Management
• Track expenses, maintenance costs, and capital improvements for all properties
• Manage utility accounts, property taxes, and insurance renewals
• Support budgeting for repairs, renovations, and operational costs across multiple residences
• Work with estate manager on vendor agreements, bids, and payment schedules
Tax & Compliance• Maintain files for tax documents, receipts, and vendor W-9s• Collaborate with accounting firm during quarterly and annual filings• Support trust or entity-level bookkeeping as required for property ownership structures
Household Coordination
• Issue payroll and/or contractor payments for household employees • Track reimbursable expenses and employee credit card spending• Liaise discreetly with property managers and other service professionals
Confidentiality & Discretion
• Handle all financial information, property details, and family records with absolute confidentiality• Exercise sound judgment and professionalism at all times
Qualifications
• Minimum 5 years of bookkeeping experience, with prior work for private families, estates, or real estate portfolios strongly preferred• Advanced proficiency in QuickBooks, Excel, and financial reporting• Knowledge of property management accounting and household payroll processes• Strong understanding of GAAP and personal financial recordkeeping• Excellent organizational skills and obsessive attention to detail• Proven ability to operate discreetly and autonomously, with minimal supervision
Education and Experience: • CPA or degree in Accounting or Finance a plus• Experience working for high-net-worth individuals, family offices, or luxury estate operations• Comfort managing high transaction volumes across multiple entities• Strong interpersonal skills and ability to coordinate with a small, trusted household team
Benefits• Vacation + Sick Pay + Appreciation Days• Medical/ Dental/ Vision• 401K
Min Salary
USD $82,000.00/Yr.
Max Salary
USD $90,000.00/Yr.

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https://careers2-aegisliving.icims.com/jobs/19363/bookkeeper/job