Accounts Payable Specialist

Description:

Troon, located in Scottsdale, AZ, has an open position for Accounts Payable

Specialist. Qualified candidates will thrive in a hospitality environment and be

highly motivated to learn and progress their career with a company experiencing

a high volume of growth. 

Essential Duties:

* End-to-end payments processing, including ACH, wire transfers, checks, and

banking escalations. 

* Vendor setup and maintenance, master data cleanup within ERP systems,

ensuring accuracy, completeness, and compliance with internal controls and

IRS guidelines related to 1099 reporting.  

* Perform reconciliation and analysis of vendor accounts, identify trends or

recurring issues, and support continuous improvement efforts. 

* Research and resolve discrepancies related to invoices, vendor

statements, and payments with minimal oversight. 

* Support year-end 1099 reporting, including data validation, and

coordination of updates with the ERP to ensure master data is clean and

maintained.  Partner with third party 1099 system/vendor to

ensure timely and accurate filing each year including bulk tin matching

process. 

* Partner with internal departments—including Finance, Payroll,

AR, Operations, etc.—to resolve issues and improve upstream processes. 

* Communicate with vendors and clubs to resolve escalations, negotiate

corrections, and maintain strong professional relationships. 

* Assist with AP process improvement initiatives, including documentation

updates, automation opportunities, and best practice enhancements. 

* Contribute to special projects and cross-functional initiatives as assigned. 

Qualifications:

* 5+ years of progressive accounts payable experience,

including payments processing and vendor master data management. 

* Strong experience in full cycle accounts payable activities for multiple

entities with high-volume invoices, payments, and vendor master. 

* Strong understanding of AP workflows, internal controls, banking

processes, continuous improvement methodologies, and basic accounting

principles. 

* Deep understanding of vendor master, W9s, 1099 preparation and

reporting.  Strong knowledge of key requirements involved in vendor

setups/updates and the downstream impact. 

* High level of accuracy and attention to detail, especially when handling

sensitive financial data. 

* Strong analytical and problem-solving skills with the ability to interpret

and resolve complex issues. 

* Experience working with multiple banking platforms and payment channels (ACH,

wire, checks, credit card, virtual card). 

* Proficiency in Microsoft Office, especially Excel (VLOOKUP, pivot tables,

data validation). 

* Hands-on experience with ERP systems (e.g., MS Dynamics, SAP, Oracle, Jonas,

Yardi, Ottimate, Strongroom, or similar). 

* Excellent organizational and time management skills with the ability to work

independently in a fast-paced environment. Ability to manage competing

priorities. 

* Strong communication and customer service orientation with both internal and

external partners. 

* An associate or bachelor’s degree in accounting, finance, or related field is

preferred but not required. 

Apply

https://recruiting2.ultipro.com/TRO1001TROO/JobBoard/2b13054b-60bb-410d-9136-e52c1c7d9720/OpportunityDetail?opportunityId=cd548ecf-54d9-45ff-92e0-64a46decd742