Accounts Payable Specialist

Description:

Description
About Capital Waste Services
At Capital Waste Services (CWS), we are committed to delivering reliable, customer focused waste collection services across our communities. Our team members are the foundation of our success, and we pride ourselves on fostering a supportive, high integrity work environment where people can grow and thrive.

Position Summary
The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments in a high volume, fast paced environment. This role requires strong attention to detail, the ability to identify and catch errors, and a team-oriented mindset—working at the pace of the group rather than independently or in isolation.
The ideal candidate has hands on experience with NetSuite, understands purchase orders (POs) and basic accounting principles, and collaborates effectively with internal departments, managers, and external vendors to resolve accounts payable matters.
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Key Responsibilities
Accounts Payable Processing (High Volume)
Process high volumes of vendor invoices accurately and efficiently in NetSuite
Match invoices to purchase orders (POs) and receiving documentation
Verify invoice accuracy, including quantities, pricing, coding, and approvals
Ensure invoices comply with company policies and internal controls
Enter and maintain accurate AP records in the accounting system
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Accuracy, Review & Error Detection
Perform detailed invoice verification to identify discrepancies and mistakes
Catch and correct pricing errors, duplicate invoices, incorrect coding, and missing approvals
Reconcile vendor statements and investigate variances prior to payment
Maintain a strong focus on accuracy over speed, even in a fast-paced environment
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Vendor & Payment Support
Prepare and assist with weekly payment runs (checks, ACH, and electronic payments)
Respond professionally to vendor inquiries regarding invoice status and payment issues
Maintain vendor records, including W 9s, payment terms, and contact information
Assist with new vendor setup and ongoing vendor maintenance
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Collaboration & Teamwork
Work collaboratively with other AP team members, following the established workflow and pace of the team
Partner with Operations, Maintenance, Managers, and other departments to resolve invoice and PO issues
Communicate clearly with vendors and internal stakeholders to resolve AP matters efficiently
Support a team-oriented environment—prioritizing shared goals over working independently
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Accounting & Month End Support
Apply basic accounting knowledge to invoice coding and expense classification
Assist with AP related month end close activities
Provide documentation and support for audits as needed
Perform additional accounting or administrative tasks as assigned
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Qualifications
Required
2+ years of accounts payable experience in a high-volume environment
Working knowledge of purchase orders (POs) and invoice matching
Basic accounting understanding, including GL coding and expense classification
Strong attention to detail with a proven ability to catch and correct errors
Ability to work effectively in a fast paced, deadline driven environment
Strong communication and collaboration skills
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Preferred
Experience in a multi-location or service-based organization
Hands on experience with NetSuite (Highly Desired)
Associate’s degree or higher in Accounting, Finance, or Business
Experience working cross functionally with operations or field based teams
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Work Environment
Professional office setting
Fast paced workload with recurring deadlines
Team based AP structure with shared responsibilities
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Why Join Capital Waste Services, LLC
Stable and growing organization in the environmental services industry
Collaborative finance team with clear processes and structure
Opportunity to develop deeper NetSuite and accounting experience
Competitive compensation and benefits
Requirements
Required
2+ years of accounts payable experience in a high-volume environment
Working knowledge of purchase orders (POs) and invoice matching
Basic accounting understanding, including GL coding and expense classification
Strong attention to detail with a proven ability to catch and correct errors
Ability to work effectively in a fast paced, deadline driven environment
Strong communication and collaboration skills

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/3973048