Staff Accountant

Description:

POSITION SUMMARY:

The Staff Accountant works in a collaborative environment to produce, prepare, and present financial and operational information for various internal and external stakeholders. This position is responsible for preparing journal entries, reconciling bank statements, balance sheet accounts, and ensuring high data accuracy in compliance with Generally Accepted Accounting Principles (GAAP). The Staff Accountant reports to the Controller and works cross-functionally with other departments including IT, Operations, Distribution and Development.

This role engages in cutting hunger rates in half by 2028 by servicing stakeholders with information and analysis that supports decision making on tasks, activities, and strategies in furtherance of our Theory of Change.

RESPONSIBILITIES:

General Ledger Accounting

* Maintains the integrity of the general ledger including the preparation, verification, and input of journal entries as well as prepares analysis of accounts as requested
* Ensures data is accurate and audits are conducted to maintain truthfulness and precision of data entered
* Prepares purchase invoices (PI), journal entries and other related invoices for amortization, depreciation, accruals, and a variety of other information for the month-end close ensuring that entries are aligned with generally accepted accounting principles (GAAP)
* Aligns general ledger accounting practices to support budgeting and forecasting
* Enters financial data such as accruals, deferrals, reclassifications, and interdepartmental entries into the general ledger on a monthly and yearly basis
* Assists with month-end and year-end closings, and annual financial statement audits
* Performs account analysis to ensure that journal entries and balances are correct
* Reconciles accounts with the general ledger ensuring that all entries are accurate and that transactions are reported in accordance with accounting standard and government regulations
* Collaborate with the Controller and Finance Team regarding major policy decisions, major expenditures and unusual problems
* Gathers supporting documentation and performs recordkeeping
* Assist with preparing and filing year end 1099’s

Accounting Administration

* Prepare accruals and track missing reports such as but not limited to checks and/or payments that have been made
* Ensure all cardholder requests and expense questions are handled in a professional and timely manner
* Prepare and post prepaid expenses, prepaid liabilities and bank reconciliations
* Provide a high level of customer service to company card holders
* Create new vendor profiles in Navision and research and/or resolve any inquiries in a professional, timely & courteous manner
* Assist and serve as a back-up to the Senior Accounts Payables and Inventory Accountant whereas duties include but are not limited to reviewing and approving pending purchase invoices and purchase orders ensuring all required documentations are attached and performing Automated Clearing House (ACH) check runs
* Support the weekly process of scanning and preparing donation check deposits for bank submission

Navision Operating System

* Develop a deep understanding of the organization’s core operational and information systems
* Prepare, validate, and post revenue recognition entries in alignment with organizational policies and applicable accounting standard
* Serve as a key technical resource for the organization’s core operational and business systems
* Partner with internal stakeholders to enhance system capabilities, drive process improvements, and ensure alignment between business needs and system functionality

Compliance

* Ensures that financial information complies with professional and regulatory standards.
* Keeps abreast and ensures compliance with Generally Accepted Accounting Principles (GAAP) and Auditing Standards Board (ASB)
* Ensure compliance with internal control and accounts payable policies, procedures, and best practices
* Ensure adherence of Corporate Card and Expense Policies and identify and communicate non-compliance
* Maintaining SharePoint site to communicate all updates to internal partners

Financial Analysis

* Assist Sr. Financial and Reporting Analyst on month-end reporting: financial statements, Finance Committee Report, etc.
* Support ad-hoc financial analysis based on instruction from Controller, Sr. Financial and Reporting Analyst, or Director of Finance

Performs other duties as assigned by the Controller.

PHYSICAL ACTIVITIES

While performing the duties of this job, the employee is regularly required to talk or hear and frequently required to stand, walk, sit, and use hands to handle files, computers, and phones; reach with hands and arms; stoop, crouch and kneel. Frequent and regular repetitive movements required using the wrists, hands, and/or fingers. This position will occasionally lift and/or move up to 50 pounds. Specific vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.



EQUITY AND INCLUSION

* Demonstrate the initiative to learn and enhance skills that promote anti-racism, cultural competency and an understanding of oppression and its impact. 
* Participate in intentional learning efforts, including events relating to understanding and dismantling institutional racism and building cultural competency 

RELATIONSHIPS:

Internal: Frequent contact with all levels of staff. Communicate daily to inquire, receive, and provide information, discuss financial issues, explain, or interpret financial policies and practices, and train staff on operational/financial technology platforms.

External: Regular contact with partners, vendors and professional associates and networks.

MINIMUM QUALIFICATIONS:

A combination of the real-life experience, education, and training listed below which provides an equivalent background to perform the work of this position.

Successful completion of a Background check is required.

Knowledge of:

* Solid understanding of U.S. General Accepted Accounting Principles (GAAP)
* Intermediate to advance knowledge of technical accounting functions
* Intermediate to advanced knowledge with Microsoft Office applications; particularly Excel, Word, PPT and Outlook, Teams, and Zoom and ability to work efficiently and effectively with other organizational platforms such as ADP, SharePoint, Microsoft Dynamics NAV systems, & NetSuite

Ability To:

* Understand individuals who have experienced poverty or food insecurity
* Demonstrate interest and commitment to supporting equity and inclusion for members of historically marginalized groups including racial and ethnic minorities, LGBTQIA+ populations and people living with disabilities

Equity and Connectedness:

* Adopt the PACI (purpose driven, anti-racist, connected and interwoven) model and practice the Six Agreements (Speak our truths responsibly, Listen to Understand, Stay engaged, Be willing to experience discomfort and do things differently, Expect and accept non-closure, Honor confidentiality

* Ability to work with diverse populations in demanding situations
* Establish and maintain effective work habits and project an efficient presence
* Take initiative and think critically by identifying, analyzing, and solving problems in a collaborative and inclusive manner
* Demonstrate high customer service standards for both internal and external stakeholders
* Ability and commitment to ensuring the financial integrity of the accounting information, and ability to handle highly confidential information with discretion
* Possesses a high level of attention to detail while working to meet deadlines
* Be able to work independently, as a part of a team and/or under instruction
* Communicate effectively, orally and in writing, including the ability to listen effectively and to explain complex issues and applicable requirements, policies, and procedures to staff and leaders. demands of a situation
* Effectively manage time and tasks
* Ask questions to understand the merits of different approaches and shift strategies
* Analyze issues, synthesize information, make decisions and learn from mistakes
* Establish and maintain effective working relationships with staff and leadership to assure a high degree of mutual accountability
* Ability to comfortably interpret the accuracy of financial documents
* Ability to analyze data and search for inconsistencies, then reconcile inconsistencies and devise solutions for errors

EDUCATION AND TRAINING:

Certificates in Accounting, Associate/bachelor’s degree in accounting, or finance or an equal combination of experience and education that provides the required knowledge, skills, and abilities. With a personal orientation as a life-long learner



EXPERIENCE:

Minimum of 2+ years of staff accounting experience, including responsibilities such as financial recordkeeping, bookkeeping, and general ledger support



DESIRED QUALIFICATIONS:

* Experienced in ERP systems (MS Dynamic, Oracle, NetSuite) and advanced Excel skills are desired but not required
* Non- Profit experience is desired but not required
* Ability to speak additional language(s) is desired but not required

LICENSES AND CERTIFICATIONS:

* Certificate in Accounting is desired but not required.



DISCLAIMER:

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications, and objectives required of employees assigned to this job. As an adaptive organization, responsibilities can and will change in alignment with greater efficiencies and mission metrics.



BENEFITS AND OTHER COMPENSATION:
Northwest Harvest offers a competitive salary and comprehensive benefits package this includes but is not limited to; medical/dental/ vision/ insurance, long term disability insurance, Life/AD&D insurance, Employee Assistance Program (EAP), 401(k) retirement plan, Vacation and Sick leave, 8 paid holidays; New Year’s Day, Martin Luther King Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, after Thanksgiving, and Christmas Day, Floating holidays for you to use should you observe a holiday not outlined in Northwest Harvests current observed holidays or at your discretion, and birthday holiday. Employees are eligible to participate in payroll deducted supplemental benefits i.e., Flexible Spending account-HRA and DCE, various AFLAC and New York Life plans.

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