Accounts Payable Specialist

Description:

Description
Summary/Objective:
The Accounts Payable Specialist is responsible for all aspects of timely recording and payment of invoices, issuing manual checks, and serving as a subject matter expert on accounts payable for the Senior Housing Options, Inc. corporate team, property managers and administrators.
Essential Functions:
Each month, review and reconcile all accounts payable vendor statements, including coding and entry of transactions for all employee credit card bills
Ensure review and posting of invoice payments into Yardi accounting software by all property managers and administrators
Review invoices for proper approval, including manager signature, prior to payment
Ensure timely payment of all invoices due by completing scheduled check runs twice per month, and creating off-cycle checks when required
Provide printed copies of checks with reviewed and approved invoice attached, for signature by Chief Executive Officer and Chief Financial Officer, and ensure two-signature requirements are met for all checks over $5,000
Upload positive pay spreadsheet to banks to notify them of checks approved for processing
Keep complete and accurate documentation of all check runs in designated electronic folder on restricted access shared drive
Maintain copies of checks and invoices for Replacement Reserves requests for CHFA loan requirements, prepare reports and supporting documentation for Chief Financial Officer
Serve as subject matter expert and support for property managers and administrators to ensure basic understanding of accounts payable processes and required documentation
Create, file and send annual 1099 and 1096 tax forms
Enter, maintain and update vendor information in Yardi accounting software
Handle vendor management, including inquiries, requests for information and troubleshooting and payment and maintenance of needed documentation, including but not limited to mobile/office phone lines, printer/copier expenses, vehicle licensing, property inspections, parking, public transit passes and liability insurance
Follow records retention schedule to ensure proper retention and timely destruction of accounts payable records
Exercise discretion in handling all private employee and resident information, and keep it strictly confidential
Other duties as assigned
Work Environment:
Hybrid remote/office schedule
Sitting for long periods, standing and walking intermittently
Using office equipment such as computer, mouse, keyboard, printer
Indoor office environment, temperature controlled
Requirements
Competencies:
Understanding of discretion needed in handling confidential information
Commitment to delivering a high level of service to internal customers, anticipating their needs and responding to their inquiries with an empathetic, professional and positive demeanor
Ability to problem-solve within area of expertise and escalate immediately for assistance when needed for complex issues
Attention to detail and commitment to immediately correcting errors when they are discovered
Skilled at communicating clearly?both?verbally?and?in?writing,?including?the?ability?to?provide?non-technical?assistance?in?a?simple,?straightforward?manner
Demonstrate sensitivity to the concerns of residents and a commitment to dealing fairly with all
Exhibit patience and high ethical character even while dealing with difficult situations
Willingness and ability to exercise teamwork with SHO Corporate team to successfully carry out the work of the organization in alignment with its values
Independent judgment and decision-making
Demonstrates the ability to build and foster a strong, inclusive culture that promotes an interconnected approach to collaboration, respect, and shared goals. Consistently encourages open communication, values diversity, and inspires high performance through positive reinforcement and team engagement.
Committed to creating an inviting environment where employees feel valued, supported, and motivated to contribute their best work towards the organization's mission and objectives
Strong project management skills with an innovative approach and attention to detail.
Customer service focused on intentional interactions throughout the organization.
Strong interpersonal and communication skills in dealing with difficult or stressful situations
Possess a sense of urgency and takes appropriate actions to resolve issues in impactful and meaningful ways.
Friendly demeanor, positive disposition, tactful, patient and high ethical character even while dealing with difficult or upset residents/vendors
Strong organizational and interpersonal skills; attention to detail
Intermediate computer knowledge and typing skills; working knowledge of Microsoft Office Suite
Respect for privacy and ability to maintain confidentiality of resident care information
Self-directed and proactive; independent problem solver
Ability to motivate staff through creating a positive working environment
Enjoys community involvement, resident interaction, and public representation of the organization.
Education and Experience:
High school diploma or equivalent required; Associates’ Degree in Accounting preferred
Excellent math skills and intermediate knowledge of Microsoft Excel
Experience with accounting software required, Yardi preferred
Ability to read, write, speak and understand the English language fluently, and communicate
verbally and in writing at a professional level
Excellent organizational skills and attention to detail
Requirements:
Valid Colorado Driver’s License
High school diploma or equivalent required
2 years prior experience in a bookkeeping or accounts payable role; property management experience preferred
Must be at least 21 years of age
Current Flu vaccine
TB test required
Expected Hours of Work:
This role is considered full-time and works 40 hours per week during scheduled shifts as needed.

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https://recruiting.paylocity.com/Recruiting/Jobs/Details/3903406