Accounts Payable Specialist

Description:

Description
Position Title: Accounts Payable Specialist
FLSA Classification: Exempt
Reports To: Director of Accounting

The Annex Group Mission
To create a positive impact with the people who live, work, and are involved in our communities. The Annex Group is seeking qualified individuals who are looking for careers—not just jobs—and who operate with a team-first mindset. If you want to support our mission and make a meaningful impact, we invite you to join our team.

Position Summary
The Accounts Payable Specialist is responsible for managing the full accounts payable cycle across The Annex Group’s multifamily and corporate portfolio. This role requires strong attention to detail, sound accounting knowledge, and the ability to collaborate effectively with property management teams, vendors, and internal stakeholders in a fast-paced environment.

Key Responsibilities
Accounts Payable Operations
Process, review, and verify a high volume of invoices for multiple properties and corporate entities, including maintenance, repairs, utilities, capital improvements, and operating expenses
Code invoices accurately to the appropriate general ledger accounts, properties, and projects
Perform purchase order and three-way matching; investigate and resolve discrepancies
Prepare and process weekly check runs and ACH payments in accordance with approved payment terms
Mail checks when required and ensure timely vendor payments
Vendor & Documentation Management
Establish and maintain vendor records, including W-9 forms and certificates of insurance
Maintain accurate and up-to-date vendor master files
Respond to vendor inquiries regarding invoice status, discrepancies, and payment timing
Reconcile vendor statements and resolve outstanding issues
Process annual 1099 reporting and distribute forms to vendors
Recordkeeping & Systems
Maintain organized digital filing systems for invoices, receipts, and supporting documentation by property or project
Save and track credit card receipts by project or property
Ensure accounts payable records are maintained in compliance with company policies and confidentiality standards
Accounting Support
Assist with month-end close activities, including accruals and reconciliations
Perform general accounting tasks such as account maintenance and transaction recording
Support property managers and internal teams with budget tracking and vendor payment questions
Assist with maintaining bank accounts for property, project, or corporate entities as needed
Process Improvement
Identify opportunities to improve accounts payable workflows, controls, and efficiency
Support implementation of best practices and system enhancements
Requirements
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Required Qualifications
Associate’s degree in Accounting, Finance, or a related field, or equivalent work experience
Minimum of three (3) years of accounting experience with a strong focus on accounts payable
Solid understanding of accounting principles and the full accounts payable cycle
Experience working in a high-volume, multi-entity environment (real estate or property management preferred)
Proficiency in accounting and property management software (Yardi, Entrata, or similar strongly preferred)
Advanced proficiency in Microsoft Excel
Strong attention to detail, organization, and accuracy
Excellent written and verbal communication skills
Ability to prioritize, multitask, and meet deadlines independently
Strong work ethic, positive attitude, and team-first mindset
Technical / Computer Skills
Advanced quantitative and analytical skills using Microsoft Excel
Working knowledge of Microsoft Office and email platforms
Ability and willingness to learn and effectively use additional job-related technology tools

Physical Demands
The physical demands described below are representative of those that must be met to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.
Frequent sitting, standing, and walking within the work area
Occasional driving to and from business-related locations

Work Environment
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made as needed.
Fast-paced office environment with varying noise levels
Daily verbal and face-to-face interaction with internal and external stakeholders
Frequent use of a computer and other office equipment
Requirement to maintain strict confidentiality of client and financial information

Apply

https://recruiting.paylocity.com/Recruiting/Jobs/Details/3853116