Accounts Payable Specialist

Description:

Job Summary

The Accounts Payable (AP) Specialist is responsible for managing and processing vendor invoices, employee expenses, and subcontractor payments in a timely and accurate manner. This role ensures compliance with company policies, industry regulations, and contractual requirements specific to the construction industry. The AP Specialist will collaborate with project managers, vendors, and internal departments to maintain accurate records, resolve discrepancies, and support the overall financial operations of the company.

Key Duties & Responsibilities

Process vendor invoices, subcontractor pay applications, and employee expense reports accurately and on time.

Review invoices and supporting documentation for accuracy, proper approvals, and compliance with company policies.

Verify and match purchase orders, contracts, and delivery tickets with invoices.

Maintain accurate vendor files, including W-9s, certificates of insurance, and lien waivers.

Ensure subcontractor compliance with contractual and regulatory requirements before payment.

Reconcile accounts payable transactions and assist with month-end and year-end close processes.

Research and resolve invoice discrepancies, payment issues, and vendor inquiries.

Assist with preparation of weekly check runs, ACH payments, and wire transfers.

Monitor and track retention, progress payments, and project-related expenses.

Collaborate with project managers and accounting team members to ensure accurate job cost coding.

Support audits by providing documentation and account analysis as needed.

Maintain confidentiality of financial information and uphold company standards of integrity and professionalism.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™

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