JD339
Job Title: Staff Accountant I
Department: Finance
Reports to: Associate Director of Finance
Location: Bloomington, IN (Onsite initially, potential to become hybrid. Local candidates only will be considered.)
Position Type: Full Time, Non-Exempt
General Responsibilities:
The Staff Accountants primary responsibilities include:
1. FIXED ASSET functions, including; Updating and maintaining asset balances in Excel spreadsheet tracker and Basset’s Fixed Asset software system, recording monthly depreciation expense, record Gains/Losses on the sale or disposal of assets, and maintaining the company cap-ex list in Excel and Mission Control
2. TAX functions, including; Processing payment of payroll taxes and member distribution payments, filing quarterly and annual payroll tax forms, obtain state and state unemployment tax accounts, etc. as necessary, processing and distributing employee W-2 forms, and processing and distributing annual supplier 1099-Misc & 1099-NEC Forms
3. ACCOUNT RECONCILIATION functions, including; Reconciling monthly bank statements, balance sheet accounts and various expense accounts
4. BUDGET / REFORECAST functions, including; Updating and maintaining the annual budget, quarterlyreforecast templates and budget / forecast instructions, compiling the annual budget and quarterly forecast for review, and uploading approved budget and quarterly reforecast in company’s ERP system
5. REPORTING functions, including; Building and maintaining various accounting reports via Advanced Reporter report builder, send monthly budget / reforecast vs actual expense with variance reports to managers, and performing month-end and year-end close in company ERP system
6. CASH FLOW functions, including; Building and maintaining the Excel company cash flow
7. SALES INVOICING functions, including; Review and approval of client mid-month and end of month invoices
8. CREDIT CARD functions, including; Review and approval of the monthly credit card journal entry
9. EXPENSE REPORT functions, including; Reviewing and approving expense reports:
10. ACCOUNT RECEIVABLE functions, including; Responsible for compiling AR statement for client services group as requested and for the bi-weekly past-due accounts meeting
11. BANKING functions including; Perform bank transfers between checking and savings and vice versa
12. PROCESS IMPROVEMENT functions, including; Identify opportunities to streamline accounting processes and improve efficiency
13. SALES AND USE TAX functions, including; Monthly sales / use tax form submission and payment
The Staff Account Backup & Assists Duties:
1. ACCOUNTS RECEIVABLE functions, including; Depositing checks and receiving ACH payments as necessary, and entering deposits in the company’s ERP system
2. ACCOUNTS PAYABLE functions, including; Receiving non-stocked PO items in company ERP system
3. CREDIT CARD functions, including; Entering / uploading monthly credit card journal entry in company’s ERP system.
4. Assist with entering JOURNAL ENTRIES in ERP as necessary:
5. TRAINING functions, including; Training employees as necessary
6. PAYROLL functions, including; Updating and maintaining payroll processing worksheet and obtaining wage allocation information from department managers
7. REPORTING functions, including; Preparing & presenting accurate & timely financial statements & other financial reports
