Staff Accountant

Date Posted	August 18, 2025
Industry	General Accounting
Job Status	Full-time
Salary	Not Specified
Website	https://www.pape-dawson.com/

Description:

Eberly & Associates, a Pape-Dawson Company, is seeking a Staff Accountant.  This role is responsible for managing core accounting functions, including accounts payable and receivable, project setup and billing, monthly financial reporting, and intercompany reconciliations.

Responsibilities:

Accounts Payable & Credit Card Management

• Accurately code and process vendor invoices to the appropriate general ledger accounts and departments.

• Schedule and process vendor payments, ensuring timeliness and accuracy while maintaining strong vendor relationships.

• Reconcile accounts payable transactions and resolve any discrepancies promptly.

• Import and code credit card transactions; process payments and reconcile monthly statements.

• Monitor credit card usage for policy compliance.

• Review employee expense reports for accuracy, completeness, and compliance with company policies.

• Approve valid reports and ensure timely reimbursement.

• Maintain comprehensive records of expense transactions for audit and reporting purposes.

Intercompany Reconciliation:

• Collaborate with Accounting Manager and Corporate Finance to reconcile intercompany benefits invoices (e.g., health insurance, retirement plans).

• Perform reconciliations of intercompany transactions to ensure consistent and accurate financial reporting.

Project Administration & Billing:

• Work with Project Managers to set up new projects in the ERP system, ensuring proper alignment with contract terms, consultants, fees, and schedules.

• Maintain accurate project data to support the management of contract balances, work-in-progress (WIP), and accounts receivable.

• Assist in managing sub-consultant contracts, certificates of insurance (COIs), and billing processes.

• Generate monthly billing reports and coordinate with Project Managers for timely invoice completion and client delivery.

Month-End Close & Reporting:

• Assist the Accounting Manager with month-end close activities, including journal entries, account reconciliations, and preparation of financial statements and reports.

• Perform special projects and ad hoc financial tasks as assigned to support the finance department and broader organizational goals.

• Provide analytical support and reporting for one-time or urgent requests.

Qualifications:

• Bachelor’s degree in Accounting

• 3-5+ years of experience in an accounting role

• Deltek Vantagepoint experience highly desired

• Strong attention to detail and organization skills

• Excellent mathematical, analytical, and problem-solving abilities.

• Proficient in Microsoft Office Suite, with advanced skills in Excel.

• Ability to read, interpret, and analyze financial reports.

EEO Statement:

All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.