Research Accountant 1

Stanford University

Redwood City, California

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Date Posted December 21, 2021
Industry Accounting
Specialty Not Specified
Job Status Full-time
Salary Not Specified


Job details

Job Type

Full Job Description

Research Accountant 1


Stanford University is one of Silicon Valley's largest employers - and one of the most unique. Our mission is to educate future leaders and promote interdisciplinary, world-class research and teaching. This passion makes Stanford an intensely creative, rewarding, and challenging place to work. At Stanford University, not only are you part of an exceptional team that values innovation and education, but you also become part of a culture that brings out the best in you. Stanford is committed to fostering a workplace culture that promotes diversity, collaboration and professional growth. Our culture offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives.

Research—the creation of new knowledge—is key to Stanford’s educational mission. Stanford research has led to breakthrough remedies, devices, tools, and concepts, and hundreds of initiatives solely for the betterment of humanity. Among the inventions and discoveries that have resulted from Stanford research are MRI technology, DNA cloning, the Pill, heart transplantation, and digital music.

The Office of Research Administration (ORA) manages the administrative processes related to the entire lifecycle of sponsored research from proposal submission and award negotiation through financial reporting and award closeout as well as a broad spectrum of research-related agreements. ORA submits over 5,000 new proposals annually and manages more than 7,700 active sponsored projects with a total budget exceeding $1.6 billion.


As a member of Office of Research Administration, the Research Accountant 1 will be a part of the Sponsored Receivables Management (SRM) team. S/he will be responsible for providing interim invoicing and ensuring the financial systems operate in an efficient and optimal manner in conjunction with the University policies, business processes and other University systems. The Research Accountant 1 will report to the Accounting Manager. This position will work closely with other team members, including Receipts, Collections, various Departments, and Sponsors.


  • Review and interpret legal documents for financial terms and conditions including but not limited to billing requirements, reporting, and spending restrictions.
  • Review account set up in financial systems to ensure financial terms recorded with appropriate key attributes. Return for correction or correct account attributes as appropriate.
  • Work collaboratively with Institutional Representatives, Accounting Associates, and Administrators to clarify financial terms and ensure correct account setup, to ensure compliance with sponsor's requirements and university's policies.
  • Prepare monthly, quarterly or milestone invoices with requested supporting documentation timely
  • Co-ordinate with OSR Post Award staff to ensure all costs billed to sponsor, and final invoice is either generated by the system or later recorded in AR.
  • Serve as a resource on grant and accounting procedures, University and sponsor's policies.
  • Review awards for missed billing opportunities and correct for both current and future periods.
  • Other duties may also be assigned


Education & Experience:

Bachelor’s degree and three years of relevant experience or combination of education and relevant experience.

Knowledge, Skills and Abilities:

  • Good knowledge of contract and grant procedures and ability to apply the accounting practices.
  • Good accounting concepts and analysis of accounting transactions.
  • Thorough understanding of key attributes in Oracle or similar Accounting System and its impact on reporting, billing, and recovering costs.
  • Knowledge of Stanford research administration processes particularly post award research administration. *
  • Experienced with OMB Uniform Guidance and Circulars A-21, A-110, A-133, Cost Accounting Standard (CAS), GAAP.
  • Strong working knowledge of Excel.
  • Experienced with Oracle /Stanford systems. *
  • Ability to independently diagnose and solve problems using sound judgment and decision-making abilities.
  • Skilled to independently analyze accounting transactions and ability to reconcile financial information.
  • Strong customer service skills. Working collaboratively with different process partners.
  • Ability to communicate effectively orally and in writing.

Certifications and Licenses:


  • - Preferred but not required


  • Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.


  • Routine extended working hours during peak cycles; travel to school/unit sites across university.
  • Employees of Stanford University are subject to all COVID-19 requirements for Stanford employees, which include being fully vaccinated for COVID-19 pursuant to our vaccination policy.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Remote work arrangements will be considered.

Schedule: Full-time

Job Family: Finance

Job Code: 4471

Employee Status: Fixed-term (2 years)

Grade: G

Exemption: Exempt